There are two forms to choose from for declaring Chapter 2 records, one used to declare documents other than email as formal records, and another one used to declare email as formal records:
Record DoD 5015 Ch2
Email Record DoD 5015 Ch2
Do not use Email Record DoD 5015 Ch2 to declare email records from Digital Asset Manager. This form is intended for use when declaring email records using RM Outlook Activator.
See Table 16.2 for descriptions of properties that might need further explanation, beyond their property names.
Table 16.2. Common properties for Chapter 2 formal records
| Property | Description |
|---|---|
| Subject | The principal topic addressed in a document could be used. |
| Media Type | The material or environment on which information is inscribed (microfiche, electronic, and paper for example). |
| Application Format | The format based on the application used to create the document being declared a record. |
| Originating Organization | The official name or code of the office responsible for the creation of the document being declared. |
| Received Date | The date you received the document. |
| Primary Addressees | The primary name of someone who authored the document. |
| Other Addressees | The name of anyone else responsible who can address any questions if necessary. |
| Locations | The location where the record is kept. |
| Project Name | The value that provides the amount of security needed to access the record by those members in the group tied to a particular attribute marking. |
| Supplemental Marking | Select a value if you need additional security on top of the security provided by the value selected for the Project Name. This could be done to further restrict access to a subset of the members in the bigger group. |