If your organization includes Physical Records Manager functionality, then you can make requests to reserve one or more physical objects to borrow. The library administrator decides who gets what, regardless of whose request came first.
For more information on library requests, and Physical Records Manager, see the documentation for EMC Documentum’s Retention Policy Services Administrator, and EMC Documentum’s Records Manager Administrator.
To make a library request:
Navigate to a physical object to reserve.
Contents in a container such as a box or folder are identified on the manifest for a library request once the library request is created. Creating a library request for a box, for example, includes the folder, and the document on the manifest if those physical objects are in the selected box. The manifest identifies only the container if it has no contents.
Right-click the physical object, and select Make Library Request.
Tip: You can select, and right-click multiple physical objects at once.
Complete the fields as appropriate.
Table 16.4 describes properties that might need further explanation, beyond their property names:
Table 16.4. Library requests
| Property | Description |
|---|---|
| Date Requested | The pickup or shipment of requested items is expected 30 days from the day the request was made. You can change the default setting as needed. The Date Requested may or may not be honored by the Library Administrator. Even though you can make a library request, the Library Administrator will decide whether or not you can have one or more or any of the physical objects requested. |
| Notification Preference | Select the preferred means of communicating. The system does not use this though it is intended for direct communication from the Library Administrator. |
| Shipping Options | Regardless of the radio button selected for the shipping option, you can also select the checkbox to send all requested items at the same time, limiting the request to only one charge-out. |
Click Finish.
To view your library requests, make sure no item is selected in the content pane, and click View > My Requests.
Note: Completed library requests are deleted from the system by a job. For more information on the state of a library request, see the Records Manager Administrator User Guide or Retention Policy Services Administrator User Guide.